Freinsilber Advokatfirma Privacy Policy
1. How we handle your personal data
The relevant rules on personal data that currently apply to Freinsilber Advokatfirma’s processing of personal data are established in the General Data Protection Regulation (Regulation no. 2016/679 of 27 April 2016) and the Data Protection Act (Act no. 502 of 23 May 2018).
The company’s data protection policy refers to our processing of personal data when we are the data controller. This is the case in a number of situations, including when we handle a client case, hire new employees and perform marketing activities.
2. Who does Freinsilber Advokatfirma process personal data on?
We protect and process personal data on our clients, counterparties, suppliers, employees, partners, users of the company website and recipients of marketing information, etc. in accordance with the applicable data protection law in force at any given time.
3. What personal data do you process?
“Personal data” means any information relating to an identified or identifiable natural person, such as name, email address, CPR number and address as well as information about the person’s physical, mental, economic, cultural or social circumstances.
Information on legal persons is thus not covered by the definition “personal data”.
Depending on the nature of the case or inquiry, we process general information, identification data (CPR no.), information on criminal offenses and sensitive information.
4. How is the data collected?
Freinsilber Advokatfirma collects personal data directly from you or from third parties, i.e. the firm’s clients, public authorities including the courts, or business partners.
If you are a client, we obtain a copy of your passport and/or driving license, health insurance certificate, amongst other things. in order to meet the requirements for lawyers under the Money Laundering Act.
If you are a creditor in a bankruptcy that we are handling, we will obtain your CPR number for use in statutory reporting to the Danish Tax Agency before the payment of any dividend or benefit.
5. How does Freinsilber Advokatfirma process the data?
“Processing” means any operation performed on personal data, such as collection, recording, systematisation, organisation, storage, adaptation, alteration, retrieval, use, or disclosure.
We primarily process personal information on company clients, counterparties, suppliers, employees and partners, but only to the extent that it is necessary for the specific purposes and when there is a legal basis to do so.
Most often, it will be necessary for us to process ordinary personal information, such as name, title, telephone number and e-mail address. This processing is carried out in order for us to provide legal services, invoicing and the correct quality assurance and checks, and in order for us to fulfil requirements for identity documentation under the Money Laundering Act, which we are subject to in relation to certain cases.
Furthermore, it may be necessary for us to process information regarding criminal offenses and sensitive information, such as health information, in certain situations.
6. Who does Freinsilber Advokatfirma share your personal data with?
We only share your personal information with external parties if necessary and if there is a legal basis to do so. Such external parties may include public authorities, private companies or individuals, foundations, associations, etc. depending on the nature of the case.
As part of our legal advice, we share relevant personal data on you with i.e. public authorities or banks, if it is necessary for the agreed advice or if we are obliged to do so legally.
We also share data with our data processors (e.g. IT providers).
Internally, your personal data is only shared with employees who have a work-related reason to access it.
7. How does Freinsilber Advokatfirma keep your personal data secure?
Your personal data is stored on our IT system, which only we have access to.
Our security measures are continuously assessed and checked to ensure that the processing of your personal data is handled properly and to prevent unauthorised access to the information that we receive or send online.
However, we cannot guarantee the confidentiality of information sent to or from Freinsilber Advokatfirma via the Internet or collected in transit by others, including the subcontractors we use for the transmission of data. Therefore, Freinsilber Advokatfirma is not liable for information that we receive or send via electronic communication (regardless of whether it is encrypted), even though we do our utmost to ensure the confidential transmission of such data.
8. Does Freinsilber Advokatfirma use cookies on its website?
We only use technical required cookies on our website, and no cookies from third parties that will be saved after the session. There are only links to other websites on the website, and we are not responsible for the content of other people’s websites or other people’s practices with regards to the collection and processing of personal data. You should always read the privacy policies when visiting other websites.
9. What legal basis does Freinsilber Advokatfirma have for processing your data?
Our collection and processing of personal data is based on the following legal basis:
In connection with providing legal services, we process personal data on clients, counterparties and partners in accordance with article 6(1)(f) (the rule on the balance of interests) and article 9(2)(f) of the General Data Protection Regulation. This is based on an interest in defining, invoking or defending legal claims as well as safeguarding the interests of our clients, amongst other things. We also process personal data on company clients in accordance with article 6(1)(b) of the General Data Protection Regulation in cases where the processing is necessary to enter into or fulfil the agreement on legal assistance.
We process personal data on participants in any courses, lectures and other events in accordance with article 6(1)(b) or article 6(1)(f) of the General Data Protection Regulation, with the primary interest of being able to register the participants, administer the event and send out relevant course material, evaluation forms, etc.
We only process your personal data for marketing purposes and/or when sending out newsletters, if you have expressly consented to this. The processing is thus in accordance with article 6(1)(a) of the General Data Protection Regulation. We publish personal data on company employees etc. on the company’s website and possibly on social media platforms in accordance with article 6(1)(f) of the General Data Protection Regulation, as part of the company’s legitimate interests in making content available to users of the website and/or social media platforms.
In general, Freinsilber Advokatfirma processes personal data when the firm is legally obliged to do so (e.g. under the Money Laundering Act). This is carried out in accordance with article 6(1)(c) of the General Data Protection Regulation. We process information on criminal offenses in accordance with article 10 of the General Data Protection Regulation and Section 8 of the Data Protection Act. We process CPR numbers in accordance with Section 11(2) of the Data Protection Act.
10. When do we delete your data?
We delete personal data registered with the company when it is no longer necessary to keep it for the purpose or purposes for which it was collected and processed. Freinsilber Advokatfirma has guidelines for the retention time of all categories of personal data.
Data received under the Money Laundering Act is stored for up to 5 years after the calendar year in which the client relationship ceases. Relevant data for follow-ups and decision-making on any requirements is kept for 5 years after the legal advice has ended. Data covered by the Accounting Act is stored for 5 years from the end of the financial year to which the appendix concerns.
11. What rights do you have?
In accordance with the data protection regulations, you have a number of rights with regards to how your data is processed. Please contact us if you would like to exercise your rights. You have the following rights:
Right to view data (right of access)
You have the right to access personal data on you being processed by the company, as well as a number of additional data.
Right to rectification (correction)
You have the right to have incorrect data held on you corrected.
Right to delete
In special cases, you have the right to have data on you deleted before the company’s general time for deletion occurs.
Right to restrict processing
In certain cases, you have the right to restrict the processing of your personal data.
Right to object
In certain cases, you have the right to object to our otherwise lawful processing of your personal data.
Right to data portability
In certain cases, you have the right to receive a copy of your personal data or to have personal data transmitted directly from Freinsilber Advokatfirma to another data controller.
Right to withdraw consent
If our processing of your personal data is based on your consent, you have the right to withdraw your consent at any time. You can do so by contacting us on the contact details provided below.
If you choose to withdraw your consent, the legality of our processing of your personal data will not be affected based on your previously given consent up to the time of its withdrawal. Therefore, the withdrawal of your consent will only take effect from the time of the actual withdrawal.
You can read more information on your rights in the Danish Data Protection Agency’s guide to data subjects’ rights, which you can find at www.datatilsynet.dk.
12. Contacting Freinsilber Advokatfirma
Please contact us if you wish to exercise your rights as described above under item 8, if you wish to make a complaint or if you have any other queries regarding our privacy policy.
Please contact us on:
Freinsilber Advokatfirma, August Bournonvilles Passage 1, 1055 Copenhagen K, Denmark, tel.no.: +45 25 43 03 02, e-mail: mail@freinsilber.com
13. Complaints to the Danish Data Protection Agency
You can make a complaint to the Danish Data Protection Agency regarding Freinsilber Advokatfirma’s processing of your personal data. See more at www.datatilsynet.dk.
14. Changes to Freinsilber Advokatfirma’s Privacy Policy
We reserve the right to make changes to this Privacy Policy without notice. In case of changes, the date below will be updated. The privacy policy in force at any time will be available on our website.
The privacy policy was last updated on 11 December 2020.